TO: All VCCS Employees FROM: Glenn DuBois DATE: April 27, 2011 RE: The latest on VCCS reengineering Dear colleague: Your response to the updates made to the website has been remarkable. More than 600 of you visited the website the day we announced it, creating the busiest day seen yet on the website, and thousands of you have visited since. Throughout

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this reengineering process we have placed a premium on inclusiveness and transparency. Thank you for your engagement and reactions – they indicate that we are succeeding in our communication efforts. The leading edge of higher education reform Governor Bob McDonnell, last week, presided over the signing of an expanded transfer agreement between Virginia’s Community Colleges and Old Dominion University.


Chancellor Glenn DuBois, ODU President John Broderick and Governor Robert McDonnell participated in the signing ceremony of the expanded agreement.

You can find the details of the agreement in this press release. Governor McDonnell, while speaking at the event, once again complimented the flexible and innovative nature of Virginia’s Community Colleges and highlighted the key role we will play in elevating people to be ready to grasp the jobs and opportunities this young century will create. Our ability to serve more people, and to serve them more effectively, will directly impact Virginia’s future and remains the driving force behind the efforts to rethink what we do and how we can do it better. A New Horizons encore performance Congratulations to everyone involved in the 2011 New Horizons conference! I attended the entire conference. That event continues to get bigger and better every year. The energy surrounding it is palpable. This year’s New Horizons conference included a session focused on our reengineering work, with a special focus on some of the issues that are a priority for faculty members, such as our effort to bring meaning to the faculty evaluation process. If you attended that session, you already know how good it was. If you missed it, you are in luck: an audio recording of the session, made by a faculty member, is available for you to listen to and download from the rethink website. There are a number of links to the audio recording throughout the website, including our resources page and by clicking here. A sampling of updates There are more than two dozen reengineering task force work groups now at work. You can track the progress of every single one of them through the dashboard at Here are updates on just a few of the issues I am often asked about during my campus visits. (The numbers contained in the parentheses correspond to the workgroup numbers on the dashboard.) (25.) Expand the Teaching Faculty Employment Spectrum Click here to keep up with the latest work being done on this topic. This workgroup has been assembled and will hold its “kick-off” conference call at the end of April. The workgroup has representation from all areas of the academic arena including administration, faculty, system office administration and staff, workforce services, institutional research, and human resources. After the first meeting of all the workgroup members, we will divide into four sub-workgroups, one for each of the new faculty roles. Each of those sub-workgroups will have representation from all of the constituency groups as well. Also at April’s meeting, the workgroup will finalize an implementation timeline and a communication plan for how to obtain feedback throughout the process. (17.) Articulate Learning Outcomes for Courses Click here to keep up with the latest work being done on this topic. In spring 2011, the Articulate Learning Outcomes workgroup, with representation from teaching faculty, college administrators, and system office staff, will organize, obtain resources, and begin the implementation process. The action plan for summer 2011 includes establishing selection criteria for a STEM, O/T, and general education course for the pilot phase and developing an implementation template. In September, the work group will report progress to and solicit feedback from teaching faculty and VCCS governance bodies. During the 2011-12 academic year, discipline faculty curriculum teams will write the learning outcomes and define student achievement goals for each of the three selected courses. (6.) Pilot Shared Services Distance Learning Systems Click here to keep up with the latest work being done on this topic. Work is underway on the Northern Virginia Community College-led Shared Services Distance Learning pilot. Blue Ridge Community College, Eastern Shore Community College, Germanna Community College, Rappahannock Community College, Southwest Virginia Community College, and Thomas Nelson Community College have indicated an interest in being involved in the pilot conversations and planning. An initial conference call with the Shared Services Distance Learning workgroup was held April 7, 2011. Documents for partner college use and workgroup meeting minutes will be shared at this Google Apps site. Visits to each of the pilot colleges have been planned beginning April 11, with information to be shared and discussed on the following topics: Collaborative Academic Arrangements: Policy and Procedures documents; College personalized course lists of ELI scheduled courses; A draft MOU: Shared Student Services; SIS and AIS college processes and procedures; Funded part-time liaison. Questions and concerns may be addressed to Inez Farrell or to Leslie Smith, Dean of Technology & Distance Learning, at Rappahannock Community College. (19.) Reinvesting in Our People (Faculty Evaluation) Click here to keep up with the latest work being done on this topic. A five-point summary of efforts to date has been created, and is included in the slide show presentation that can be accessed on the resources page. The Outstanding Faculty Group met on April 8 to further develop standards and qualities expected of faculty. Also, an overview of the progress and plan was presented at the New Horizons conference on April 14. The workgroup will soon re-convene and set a schedule for summer progress. Further, a recent survey was sent to full-time faculty members to gain their perspective on improving faculty evaluations. Please consult your CFAC representative if you have not received an email about that survey. Stay engaged These are, again, just a few of the updates available to you on the dashboard at the rethink website. Should you have comments or questions that are specific to the efforts of an individual workgroup, I would encourage you to email the leads of those groups. The names and email addresses of the leads are included for your convenience on the individual workgroup pages. Of course, please feel free to send me any thoughts related to the reengineering process at I look forward to reading those emails personally and passing them along to the taskforce. We have almost reached the end of the 2010-2011 academic year and are nearing commencement exercises across our community colleges. Every cap and gown represents a success story that would not be possible without you. I am mindful of what your contribution means to the people we serve and remain grateful and humbled by your passion and hard work. Sincerely, Signature Glenn DuBois

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